Privacy Policy of CoralHR

At CoralHR, accessible from our site, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by CoralHR and how we use it. We are committed to protecting your personal data and respecting your privacy in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and Australian privacy principles.

Information We Collect

We collect various types of information for different purposes to provide and improve our services to you. The personal data that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal data.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide. When you register for an Account, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number.

Categories of Data Collected:

• Personal Identification Information: Name, email address, phone number, professional title, company name, and other contact details you provide when engaging with our talent acquisition, HR consulting, or other services.
• Professional Information: Resumes, cover letters, employment history, educational background, skills, and other information relevant to talent acquisition and HR consulting services.
• Technical Data: IP address, browser type and version, time zone setting and location, operating system, and other technology on the devices you use to access our site.
• Usage Data: Information about how you use our website, products, and services.
• Marketing and Communications Data: Your preferences in receiving marketing from us and our third parties, and your communication preferences.

How We Use Your Information

We use the information we collect in various ways, including to:

• Provide, operate, and maintain our site and services.
• Improve, personalize, and expand our site and services.
• Understand and analyze how you use our site and services.
• Develop new products, services, features, and functionality, particularly in HR technology solutions.
• Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the site, and for marketing and promotional purposes.
• Send you emails regarding our talent acquisition, HR consulting, employee relations, performance management, and workforce planning services.
• Find and prevent fraud.
• Facilitate our HR consulting services, including talent acquisition and workforce planning.
• Manage employee relations and performance management processes for our clients where we act as a data processor.

Legal Basis for Processing Personal Data (GDPR)

We will only process your personal data where we have a lawful basis to do so. Our legal bases include:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
• Contract: Where our processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract (e.g., providing HR consulting services).
• Legal Obligation: Where the processing is necessary for us to comply with the law (not including contractual obligations).
• Legitimate Interests: Where the processing is necessary for our legitimate interests or the legitimate interests of a third party, provided those interests are not overridden by your rights and interests. This includes improving our services, providing relevant content, and ensuring the security of our systems.

Cookies and Web Beacons

Like any other website, CoralHR uses 'cookies'. These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.

Third-Party Privacy Policies

CoralHR's Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Your Data Protection Rights (GDPR)

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
• The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
• The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: [email protected].

Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity. CoralHR does not knowingly collect any Personal Identifiable Information from children under the age of 16. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions or suggestions about our Privacy Policy, please do not hesitate to contact us:

• Address: 280 Canterbury Road, St Kilda West, Victoria, 3182, AU
• Email: [email protected]
• Phone: +61483105010